COJK is seeking qualified candidates to fill a full-time Operations and Records Lead position within the Operations Department. This position requires the candidate to work in the office during training, with the option to work a hybrid schedule after training is completed.
The Operations Department at COJK consists of the firm’s records, library, and operations activities. The team’s main responsibilities include incoming/outgoing document processing, file transfers, on-site facilities management, and reception. The Operations and Records Lead will be trained in all the responsibilities of the Operations Department to become a resource to train others, write/revise procedures, and provide departmental coverage when needed. The Operations and Records Lead will also aid the Operation Department Supervisor by assisting with projects and providing coverage when necessary.
Responsibilities
- Manage incoming/outgoing file transfers, including corresponding with attorneys and overseeing all steps of the process with the Operations Department
- Write and revise Operations Department procedures and guidelines
- Coordinate remote and in-office coverage for Operations Department tasks
- Train fellow staff on Operations Department processes
- Provide coverage for the Operations and Records Supervisor when necessary
- Coordinate departmental projects
- Provide day-of in-office Operations Department coverage when necessary
- Manage miscellaneous tasks as needed
Requirements
- Ability to communicate well with others
- Exceptional attention to detail and strong organizational skills
- Proactive self-starter with a strong sense of initiative
- Ability to thrive in a collaborative, team-oriented environment
- Commitment to providing outstanding internal and external customer service
- Strong leadership skills
- Flexibility to adapt to changing priorities and tasks
- Available to work varied hours as needed
Compensation
- $33.00 Hourly
Benefits
- Medical, Dental, and Vision insurance
- Short-Term Disability, Long-Term Disability, and Long-Term Care Insurance
- 401(k) retirement plan with profit sharing
- Metro/ORCA card